These are the Terms & Conditions that apply to SUNY Technology Conference (“STC”) clients hereafter “attendee” that attend conferences produced and presented by Technology Officers of New York INC (“TONY”), (“the “Organizer”)
Payments: All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be considered provisional.
Early Bird Rate: In order to qualify for any “early bird” rates or discounts, booking and payment must be received before the deadline date listed in the conference marketing material.
Cancellation Policy: Our cancellation policy allows for a full refund up to the date listed in the marketing material. No refunds will be made after this date. If a registered delegate does not cancel and fails to attend the conference, this will be treated as a cancellation and no refund or credit will be issued. Should TONY postpone an event or pivot from a live event to a virtual event, your registration will automatically roll over to the new date and platform. If an event is canceled, a credit will be issued as soon as practicable.
TONY may (at its sole discretion) change the format (including, without limitation, from a physical in-person Event to a virtual Event and vice versa), speakers, participants, content, venue location and program, or any other aspect of the Event at any time without advance notice and for any reason, whether or not due to a Force Majeure Event (as defined below), in each case without liability.
Adjustment of Registration Fees: After a delegate’s registration is completed, TONY reserves the right to review the information provided by the delegate and adjust the registration ticket type and fee if it is found that the information provided by the attendee has been misrepresented, false, or incorrect.
Speakers: Views expressed by speakers are their own. TONY shall have no liability for advice given, or views expressed, by any speaker at the conference or in any material provided to attendees. TONY may use the speaker’s name and presentation materials for promoting attendance at the conference. Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author.
Conference Anti-Harassment Policy
TONY is dedicated to providing a harassment-free conference experience for everyone, regardless of sex/gender, gender identity and expression, sexual orientation, race, religion, national origin, age, disability, genetic information, military status, or any other class protected by law. We do not tolerate harassment of employees, participants, performers, or attendees in any form. Anyone violating these rules may be sanctioned or expelled from the Conference, without a refund where applicable, at the discretion of the organizers.
Harassment includes, but is not limited to:
- Verbal comments that promote negative ideals regarding sex, gender identity and expression, sexual orientation, race, religion, national origin, age, disability, genetic information, military status, or any other class protected by law
- Sexual images
- Deliberate intimidation, stalking, or following
- Harassing photography or recording
- Sustained disruption of talks or other events
- Inappropriate physical contact
- Unwelcome sexual attention
- Advocating for, or encouraging, any of the above behavior
Enforcement
Anyone asked to stop any harassing behavior is expected to comply immediately.
As to anyone engaging in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from STC, with no refund where applicable. This may include banning attendance at future events.
Conference organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.
We expect everyone attending the Conference to follow these rules at all event venues and related activities.
Consent to Contact: By submitting registration details, delegates agree to allow TONY and companies associated with the conference to contact them. Delegates who do not wish to receive such communications must alter their registration details accordingly. The contact details of registered delegates will be placed on the attendee list which will be passed to sponsoring companies during the conference, and not before.
Insurance: It is the responsibility of the attendee to arrange appropriate insurance they may desire in connection with their attendance or exhibition at the conference. TONY shall not be liable for any loss, liability or damage to personal property.
Photographs, Publicity Material, Radio and Television and Print Media: TONY reserves the right to use any photographs, recordings, electronic images or publicity material received by or obtained by TONY in the course of the event, for whatever use deemed proper by TONY.
Credentials: STC-issued credentials are the sole property of the Conference Organizer and must be surrendered upon demand to STC representatives. STC-issued credentials must be prominently displayed while at the conference or designated off-site activities. False certification of an individual as an attendee or exhibitor’s representative, misuse of an attendee badge, or any other method or device used to assist unauthorized personnel to gain admittance to the conference and/or exhibit floor, will be just cause for expelling the attendee and his representative(s) from the conference and/or banning them from future entrance into the conference. This would also warrant the removal of the exhibitor’s booth from the floor without obligation on the part of TONY for refund of any fees. The Attendee, exhibitor, their respective employees and agents, and anyone claiming to be in the conference through the Attendee, waives any rights or claims for damages arising out of the enforcement of this rule.
Admittance: In its sole discretion and without refund, TONY reserves the right to refuse admittance to or expel from the conference anyone that it determines is behaving in a manner that could be disruptive to the conference or any other Attendee. Attendee consents and agrees that in such event, it shall not be entitled to a refund of any portion of the amounts paid.
While onsite, attendee agrees to comply with all health and safety screenings, laws and regulations with regard to current public health guidelines, including but not limited to social distancing protocols, providing proof of full vaccination, and face masks requirements. You acknowledge the health risk associated with a virus outbreak, and the risk of exposure or infection. By attending the event in-person you acknowledge these risks and assume all associated liabilities.
Disclaimer: TONY may at any time, with or without giving notice, in its absolute discretion and without giving any reason, change, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither TONY nor any of its officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control, but also that the person who paid it has been unfairly prejudiced, about which the decision shall be in their sole and absolute discretion and, when announced, final and conclusive.
Force Majeure: TONY shall not be held responsible or liable for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, earthquakes, hurricanes, unseasonably extreme inclement weather, strikes, labor disputes, inability to secure sufficient labor, civil, governmental or military authority, government requisitions, restrictions or regulations on travel, facility availability, commodities or supplies, civil disturbance, transportation, acts of God, acts of terrorism or threats of terrorism, acts of war, accidents, pandemics, epidemics, disasters, the unavailability of the venue or any other cause beyond its reasonable control.
TONY reserves the right to modify or amend these terms and conditions at any time, which changes shall take effect upon notification of Attendee via any medium of communication available.
By registering for the Conference, you are confirming that you understand the Conference policies outlined herein and agree to abide by all such policies.